Notification of changes

You must report all changes within your company or organization to

  • the Trade Register, Register of Associations, or Register of Foundations, which are maintained by the Finnish Patent and Registration Office (PRH); and
  • the VAT register, Prepayment Register, and Employer Register, which are maintained by the Finnish Tax Administration.

File the changes with the Finnish Business Information System (BIS), which is jointly maintained by the PRH and the Finnish Tax Administration. You will find the instructions, online services and paper forms in the left-hand menu. There are separate instructions for each type of business and organization.

Associations file their notifications of changes using the online service of the Register of Associations (available in Finnish and in Swedish). Go to the online filing service of the Register of Associations.

If an association is filing the notification on paper, use the Y forms which are jointly provided by the PRH and the Finnish Tax Administration.

Prices

Notifications to the Finnish Tax Administration are always free of charge, whereas most notifications to the Trade Register, Register of Associations and Register of Foundations are subject to a fee.

See the price list for the Trade Register at prh.fi.

See the price list for the Register of Associations at prh.fi.

See the price list for the Register of Foundations at prh.fi.

The online filing service calculates the handling fee. Pay the fee using your internet banking codes or credit card after signing the notification. The notification can be paid by someone else than the person filing the notification.

Housing companies and mutual real estate limited companies can pay the handling fee also by using an online invoice.

File changes online

You can file the most typical changes in the most common company types using the online service at ytj.fi. Please note that the service is only available in Finnish and in Swedish.

The handling fee, when charged, is lower for online notifications than for paper notifications. Read more about the changes that companies can file online.

The most common changes in associations can be filed using the online service of the Register of Associations. Please note that the service is only available in Finnish and in Swedish. Read more about associations on the prh.fi website.

Choose only online notifications at ytj.fi

These instructions do not apply to associations filing their notifications in the online service of the Register of Associations. Go to the online filing service of the Register of Associations.

When filing your company’s notification in the online service at ytj.fi, you can choose that in the future, the company will only file online notifications. If you choose only online notifications, the Finnish Trade Register and the Finnish Tax Administration will not accept paper forms (Y forms) from your company.

Go to prh.fi to read more about choosing only online notifications (in Finnish).

Go to prh.fi to read more about choosing only online notifications (in Swedish).

Who can change business details online at ytj.fi?

Notifications of changes filed with the online service at ytj.fi can be signed by a responsible person in the company or by a representative they have authorised. Holders of procuration cannot sign a notification. Read more about signing a notification.

In the online filing service, you can authorise a representative to file online notifications on behalf of the company. A representative can also file notifications without authorisation, but then the notification has to be signed by a person with a responsible position in the business. Read more about authorisation.

What do I need to use the online filing service?

To be able to log on to the service, you must have a Finnish personal identity code as well as personal internet banking codes, a mobile certificate, or an electronic identity card (HST card).

The online filing service checks the details

Example 1: How to notify about the board of directors of a limited liability company

The online service checks that the personal identity codes of the persons reported are correct, and that the number of board members corresponds to the articles of association. Attach signed minutes for an election of the board of directors or other bodies. Allowed file formats are pdf, doc and docx.

For example the following documents are required:

  • general meeting minutes for an election of the board of directors
  • board meeting minutes for an election of the managing director.

Pay, sign and send the notification.

Example 2: How to file an address change

  1. Select Finnish: “Yrityksen tietojen muutokset" or Swedish: “Ändra företagets uppgifter" to change the details.
  2. Enter the Business ID.
  3. Select “Aloita osoite- ja yhteystietomuutos" or “Påbörja ändringen av adress- och kontaktuppgifter" to start updating the details.
  4. Enter the new address and contact details for your business. Your current details are shown on the screen.
  5. Sign and send.

Once you have updated the information, sign the notification and send it. Use the “Allekirjoita" or “Underskrift" button to sign your notification. Please note that you cannot revise the contents of your notification after signing.

If you are not authorised to sign the notification, you can accept the contents and use the "Jätä allekirjoitettavaksi" or “Lämna för underskrift" button to leave the notification to be signed by a signatory.

Read more about signing a notification.

You can also authorise a representative to file online notifications on behalf of your business.

Read more about authorisation.

Further information about changes to business address and contact details

Please note that associations do not change their address and contact details online at ytj.fi but in the online filing service of the Register of Associations. The online filing service is only available in Finnish and in Swedish. Go to the online filing service of the Register of Associations.

At ytj.fi, you can file changes of address or contact details online for the most common types of companies.

Please note that you have to file changes to your business adress or contact details with a separate online notification. If you want to file other changes to your business details, you can do it in the same session but using a different online notification. Address or contact details will be automatically updated on the PRH Trade Register but other changes will first be checked by the PRH.

Your business must have a valid postal or street address registered at the PRH and the Finnish Tax Administration. You may also submit your telephone number, email address and website address. They are public information and available to anyone in the BIS company search.

You can also submit a specific postal address to the Finnish Tax Administration. An address only submitted to the Finnish Tax Administration is not public.

We do not send any separate extract from the register about the changes to you; instead, you can check for updates in the BIS company search. Read more about the BIS company search.

File changes using paper forms

You can also file changes using our paper forms. You will find the forms by clicking the appropriate type of business or organization in the left-hand menu.